Classification: Full-time employment; exempt from overtime
Reports To: Vice President
Summary: The executive assistant provides high-level administrative support to the vice president and staff to serve the firm’s clients and projects; processes, organizes, files, and retrieves information; maintains confidential and sensitive information on behalf of the firm; and more.
- Manage calendar, phone, travel, and correspondence for the vice president and staff
- Schedule and arrange logistics to support other team members, such as setting up meetings by planning, contacting meeting venues and caterers, distributing meeting handouts, and communicating with prospective attendees by phone, mail, and email
- Collaborate with others to execute special events, including logistics and planning
- Compile and organize information, both physical and electronic, such as contact information, reports, and notes, as well as retrieve information quickly and accurately upon request
- Write and format memos, letters, and other documents using the Microsoft Office suite
- Offer general office support, including filing and photocopying/scanning
- Assist receptionist as required to answer phones and greet visitors and clients
- Assist with opening, sorting, and distributing incoming correspondence, including phone messages, faxes, and emails
- Maintain confidentiality of the firm’s corporate paperwork and financials, and exercise discretion based on the wide range of information to which the position will be privy
- Work closely with accounting to ensure reports and receipts are submitted monthly for processing
- Provide administrative support to a nonprofit, including processing clerical and basic financial tasks
Characteristics of High Performance
- Enjoys the challenge of supporting staff in a fast-paced office with diverse people and projects
- Takes responsibility and performs work utilizing independent judgment and initiative, makes sound decisions, and develops solutions to problems
- Demonstrates initiative to interpret and follow verbal and written instructions
- Possesses excellent calendar and project management skills, including the coordination of schedules, priorities, meetings, and events
- Exercises discretion by maintaining official and confidential records and documents
- Possesses strong verbal and written communication skills
- Performs tasks and assignments in a timely and consistent manner with high accuracy and attention to detail
A high-school diploma or the equivalent to the completion of a high-school diploma is required. An associate degree in office administration or related field of study is preferred. Five years of experience in an office administration position or an equivalent combination of education, training, or experience that provides the following knowledge, skills, and abilities is required:
- Communicates effectively—both verbally and in writing—to clients and employees
- Deals competently with a number of tasks at one time and completes them in a timely and professional manner
- Works cooperatively with employees at all levels of the organization
- Has strong competency using Microsoft Office suite, including Word, PowerPoint, and Excel
- Maintains thorough knowledge of integrated email and calendaring systems (e.g., Microsoft Outlook, Google Mail, and Google Calendar)
Work is primarily performed in an indoor, environmentally controlled office setting with extended periods (approximately eight hours or more a day) at a computer, on the telephone, sitting, or standing. The nature of the work has frequent interruptions, contact with the public and clients, performance of repetitive tasks, and requires strong communication skills. While the employee may be required to work beyond normal working hours, Public Sector Consultants (PSC) strives for staff to maintain a healthy work-life balance.
- Salary commensurate with education and experience
- Eligibility for annual company bonus
- Competitive medical, dental, life, and disability insurance plans
- Company 401(k) contribution
- Paid sick and vacation leave granted upon start date
- Eleven paid holidays per year
- YMCA membership
- Parking pass for downtown Lansing or Smart Commute incentive
To Apply for this Position
Submit a cover letter and resume by clicking on “APPLY” below. All materials must be submitted as PDF or Word documents. If you have trouble with the upload page or have questions about the position, please email: firstname.lastname@example.org.
About the Firm
Public Sector Consultants is an objective, nonpartisan research and consulting firm. Our services have been used to advance innovative solutions to all kinds of difficult public policy challenges in Michigan and beyond. Offering a full suite of services in research, implementation, facilitation, and evaluation, PSC has helped hundreds of local, state, and federal government agencies, nonprofit organizations, and private businesses. Since our founding in 1979, PSC has built a reputation as the consulting firm of choice for anyone working to better people’s lives.
Why Join Our Team?
PSCers take great pride in the fact that we write well, think clearly, and can speak articulately (albeit sometimes a little too long) about all kinds of topics. We are scholars and athletes, number crunchers and poets, big thinkers and meticulous doers, fierce introverts and charismatic extroverts. While we all share an unwavering commitment to excellence, we also celebrate—and enjoy kidding each other about—our eccentricities. PSC is that rare place where you can be true to yourself and your passions while still working collectively toward an important and common goal—making a difference for our clients and the people we serve.
At PSC, we understand that we benefit from the sum of our individual differences, self-expression, and life experiences. Our clients also benefit from having access to different perspectives and a broad range of problem-solving approaches. We encourage openness and inclusivity, and invite any dedicated and hardworking person who commits to our mission, vision, and values to explore joining our team.
Want to know more? Hear from our staff why PSC is a great place to work.
It is the policy of Public Sector Consultants to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. Employees are selected based on ability or assessed potential to meet the needs of PSC and the specific job requirements as stated in the job description. In addition, PSC will provide reasonable accommodations for qualified individuals with disabilities.